Open day and taster day booking
Books families onto scheduled visiting events without overselling a place before it's confirmed.
The AI receptionist that grew into the whole job.
A receptionist built for a private school's admissions phone.
A private school loses the family ringing about an open day who calls during a busy staffroom lunch, the parent asking about the entrance assessment process who deserves a clear answer rather than being passed around, and the prospectus request that never gets sent because the office was mid-inspection.
What it sounds like on the phone.
Hi, do you have any open days coming up for Year 7 entry?
We do. I can get you booked onto our next open day, and would you like a prospectus sent out ahead of your visit as well?
Can you tell me anything about how my daughter's entrance assessment went?
I'm not able to discuss a specific assessment result over the phone, I'm afraid; that's something our admissions team will confirm directly with you once your identity's checked, so I'll flag it for a call back.
What we book.
The admissions calls a private school actually takes, from an open day booking to the entrance assessment itself.
- Open day booking (90 min)
- Taster day (300 min)
- Entrance assessment (120 min)
- Admissions consultation call (20 min)
What it actually does for this trade.
Admissions enquiry capture
Gathers age, year group and enquiry type for the admissions team to follow up.
Bursary and scholarship information
States plainly that support exists, without ever quoting a figure or an eligibility promise.
Confidential handling of pupil data
Never discusses a specific child's details with an unverified caller.
The receptionist never discusses a specific pupil's assessment result, attendance or enrolment status with an unverified caller, and never states a bursary or fee figure. Every such conversation is confirmed against the caller's identity and relationship to the child first.
Frequently asked questions.
Will it discuss my child's assessment result over the phone?
No, it never confirms a specific pupil's result or details with an unverified caller. That conversation happens directly with the admissions team once identity's confirmed.
Can it tell me about bursaries and scholarships?
It can confirm that support exists at the school, but never a figure or an eligibility outcome; that's a conversation for the admissions team.
How do I book an open day?
It takes your child's age and year group and books you onto the next scheduled open day, or arranges a prospectus if you'd rather start there.
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Handle every admissions enquiry warmly, and every child's details carefully.
Call our receptionist, 020 4538 8898, and hear it for yourself, or see what's in every plan.
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