Delegate sizing
Captures numbers and layout needs so the right hall or breakout combination is checked, not assumed.
The AI receptionist that grew into the whole job.
A receptionist built for an event venue's phone.
An event venue loses the corporate booker comparing three venues in one afternoon who needs a fast answer, the exhibition organiser asking about floor space between other calls, and the provisional hold that never gets logged because the phone rang during a live event.
What it sounds like on the phone.
Hi, we're looking at conference venues for 150 delegates in October, what have you got?
Let me take October and 150 delegates and pass it to our events team to check the hall and any breakout rooms. Is this a firm date or one of a few you're comparing?
We'll need a full technical rider for the keynote speaker, is that something you handle?
I'll flag that on your enquiry so our technical team can go through the rider with you directly rather than me guessing at what's possible.
What we book.
The bookings an event venue actually takes calls about, from a provisional hold to a full conference day.
- Conference hall, full day (480 min)
- Conference hall with breakout rooms (480 min)
- Exhibition space, full day (480 min)
- Provisional date hold (30 min)
What it actually does for this trade.
Provisional hold tracking
Distinguishes a firm booking from a comparison enquiry, so nothing's promised too early.
Technical rider capture
Notes AV and staging requirements for the technical team to review directly.
After-hours enquiry capture
Takes booker enquiries outside office hours for follow-up the next working day.
Frequently asked questions.
Can it handle a booker comparing several venues at once?
Yes, it takes the enquiry as provisional where that's what's asked for, and passes it to your events team rather than pressuring anyone to confirm.
Will it correctly size the room for our delegate numbers?
It checks against your own stated capacities for each layout, so a caller isn't quoted a room that won't actually fit the event.
What about a technical rider for a speaker or act?
It captures the details and hands them to your technical team, since a rider needs a proper conversation, not a guess on the phone.
Other reservations businesses on team.help.
Give every corporate booker a fast, accurate answer.
Call our receptionist, 020 4538 8898, and hear it for yourself, or see what's in every plan.
Call 020 4538 8898 See pricing Get started