Appointment booking
Books the right slot and confirms exactly what documents and ID to bring.
The AI receptionist that grew into the whole job.
Reception built for a notary practice.
A caller who needs a document notarised for use abroad and has no idea whether that means an apostille or legalisation. An existing client confirming what ID to bring tomorrow. A power of attorney that needs signing before a deadline overseas.
What it sounds like on the phone.
I need a document notarised to send to Spain, not sure what that actually involves.
I'll take a few details about the document and the country, and get you booked in with everything you'll need to bring.
Just checking, do I need my passport or is a driving licence enough for tomorrow's appointment?
Let me confirm your appointment details, then I'll make sure you know exactly what ID to bring.
What we book.
The kinds of appointment a first call usually turns out to be:
- Standard notarisation appointment (30 min)
- Power of attorney notarisation (30 min)
- Certified copy of documents (20 min)
- Apostille and legalisation arrangement (20 min)
What it actually does for this trade.
Caller verification
Confirms who's calling before discussing an existing appointment.
International deadline flagging
Notices an overseas deadline and marks the appointment for priority scheduling.
Document checklist handled
Checks what's needed for apostille or legalisation before the caller arrives.
The receptionist never gives legal advice or explains what a document legally achieves; it confirms appointments and document requirements only. It confirms who is calling before discussing any existing appointment.
Frequently asked questions.
Can it tell me what my power of attorney document actually means?
No. It can confirm your appointment and what to bring, but explaining what a document achieves is done by the notary, not on the phone.
Do I need to bring anyone else to my appointment?
That depends on the document; the receptionist will check the specifics with you and confirm exactly who needs to attend.
How do I know if I need an apostille or legalisation?
That depends on the destination country. The receptionist takes the details and confirms the requirement, checking with the notary where it isn't straightforward.
Other case intake businesses on team.help.
Patent and trade mark attorneys · Planning consultants · Solicitors
See how a notary reception line books appointments and gets the paperwork right first time, set up in a few minutes.
Call our receptionist, 020 4538 8898, and hear it for yourself, or see what's in every plan.
Call 020 4538 8898 See pricing Get started